Business Writing for leaders

Date : September 1, 2006
To : All Global Banking Field Service Employees
From : Clarissa Wong

Subject:
You can make a difference in Global’s future

Introducing Global’s Customer Loyalty (GCL) program
Quality—in every aspect of our work—is essential for Global’s future. GCL is our strategy for staying ahead of the competition. Providing our customers with measurable added value requires that we work together, communicate better, and focus on continuously improving our processes. It’s a corporate challenge—and an individual challenge.



What actions are we taking in Field Service?
We are working to provide superior service by


1) responding more quickly and thoroughly to our customers’ needs
2) writing to our customers in ways that make them feel served and listened to
3) giving customer-service representatives intensive telephone training
4) implementing employee incentive programs.



What are your next steps?
1) Read the attached booklet to learn more.
2) Begin now to improve how you do your job. Every small improvement counts.
3) Note changes you and others could make to improve customer service in your area.
4) Keep track of your ideas on pages 4-6 of the attached booklet so you can share them with others.



What are the payoffs for you and your people?
Maintaining Global’s worldwide leadership means enormous payoffs for you:

1) being part of a profitable company that delights customers
2) greater likelihood of long-range job security
3) more involvement as you help us pinpoint and solve problems
4) greater opportunity to rise in the organization based on ability
more meaningful, challenging work.


Your manager will give you a GCL schedule and description by Nov. 1st
Changes will take effect program by program as we refine our plans. When we launch the initiative company-wide, we will stagger the rollout to minimize impact on our customers.



Employee teams are vital to the program’s success.
GCL will include formal efforts, large and small, to bring us closer together as a company. To set this program in motion in Field Service, we’ll invite many employees from all levels to help us


1) examine our needs
2) develop a plan
3) establish goals and a schedule
4) define roles for other teams within the divisions
5) set up training.



Your contributions are important to Global’s success.
Our goal of continuous quality improvement suits Global Banking perfectly: we understand that our service must be the best. We’re eager to improve our work and ourselves in order to improve our service. I look forward to working with you to build an exciting new initiative of quality and teamwork at Global Banking—one that will keep us the pride of our customers and the envy of our competition. Thanks for your full participation.